Freelance Invoice Template

A freelance invoice should be quick to approve: the agreed price, any extra work the client signed off, and what's already been paid. This template bills a fixed-price project at handoff, adds approved hours on their own lines, and credits the deposit so the balance is clear.

  • Project (fixed price)
  • Additional work (approved)
  • Payments received
  • Online payment by card or bank transfer
Free, no account needed to start. Not legal advice.

Use it when you hand off a project, or adapt it to bill a deposit, a milestone, or hours worked each month.

The full template

Every line, price, and note is yours to change when you use the template in Clientary, and your client's details fill in from their record.

In the editor, the totals add up as you type. Once you send it, your client pays online by card or bank transfer. Edit this template online

Project Handoff

Thank you for working with me. This invoice covers the project at handoff, plus the extra work you approved along the way, with your deposit credited below.

Project (fixed price)
Discovery and project plan$600.00
Project delivery$3,200.00
Handoff call and notes$300.00
Additional work (approved)
Third round of revisions (hours) (3)$285.00
Additional request, approved by email (hours) (4)$380.00
Payments received
Deposit received on signing (50%)-$2,050.00
Total$2,715.00

Notes

Payment is due within 15 days. You can pay online by card or bank transfer from this invoice.

The finished work is yours once this invoice is paid. Questions by email are welcome for 30 days after handoff.

How to use this template in Clientary

  1. Edit it online. Change any line item, price, or note, or add your own. No account needed.
  2. Preview it as your client will see it. Fill in who it's for and pick a design.
  3. Start your free trial to send it. Confirm you'll have it reviewed, since templates aren't legal advice, and your invoice is waiting in your new account with your client's details filled in.
  4. Send it to be paid. Your client pays online, and you can see when it's viewed and paid.

Learn more about invoicing in Clientary.

Frequently asked questions

What should a freelance invoice include?

Your name and contact details, the client's, an invoice number and date, a clear description of the work, the amount due, any deposit already paid, the due date, and how to pay.

How do I show extra hours on a fixed-price invoice?

List the fixed-price work first, then extra work the client approved as separate lines with hours and your rate. It shows exactly where the total went beyond the original price.

Is this freelance invoice template free?

Yes. Read and copy the full text on this page, or edit it online and see it as your client will. When it's ready, start a free Clientary trial to send it or download it as a PDF.

Has a lawyer reviewed this template?

No. It's a general starting point written by Clientary, not legal advice, and it hasn't been reviewed by a lawyer for your situation or the laws where you and your client work. Have your own counsel review it before you use or sign it.

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